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Site Maintenance Department Additional Regulations
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Last Updated 02 Apr 2009 23:34:23 GMT 0
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Col(A) Flynn, Bradley
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| View Regulation Listing |
| Effective Date: |
01 Apr 2009 23:59:20 GMT 0 |
- Server Access
- Server access is to be granted only by the Commandant and those appointed by him to do so.
- Server
access is provided to all personnel who are deemed relevant and have
the necessary skills to update particular sections, and it is thus a
privilege, not a right.
- Testing of necessary
skills before full access is granted should be undertaken by the Site
Maintenance Department, and only then when the Site Maintenance Officer
has granted authorization.
- No personnel with
server access are permitted to allow any persons other than themselves
access to the server using their username and password.
- If
at any time it is found that someone is disobeying server regulations
set forth then they will have their access revoked and further Justice
action may be taken.
- Updating
- Only the following ways are authorized to upload pages:
- FTP/Telnet
- MyWCC File Manager
- All personnel who are granted access should have a very good understanding of how these programs work.
- All pages must first be downloaded from the site before being edited and re-uploaded.
- All files/folders must first be scanned for viruses before uploading to the server.
- All documents must be spell-checked and/or proofread before uploading.
- That Last Updated line may not be modified to show any other date/time.
- The only authorized format's to show the last updated by name:
- Rank(U) Last Name, First Name
- Rank(U) First Name Last Name
- File Hosting
- Any
file/image used by the corps will be hosted on this server, unless
written/email authorization from the Site Maintenance Officer and or
the Assistant Site Maintenance Officer.
- Any
file/image that is not hosted on this server, may be removed without
notice at the discretion of the Site Maintenance Officer and or the
Assistant Site Maintenance Officer.
- Any
post's or information that link to above said file/image may be altered
at the discretion of the Site Maintenance Officer and or the Assistant
Site Maintenance Officer without prior notice.
- Use of Supplied FTP Accounts by The Web Cadet Corps
- All Information Uploaded is to be virus free.
- Account is subject to monitoring.
- Abuse/Criminal Activity will be reported to local authorities.
- Use of Supplied EMail Accounts by The Web Cadet Corps
- All
Information sent or received from a supplied email account (One of
which ends in a domain name registered to The Web Cadet Corps) is to be
for business use only.
- In cases where
inappropriate uses of services provided by the site are suspected the
WCC Command Staff through SMD may choose to monitor accounts (without
notice).
- Abuse/Criminal Activity will be reported to local authorities.
- Technical
- All
technical problems, broken links or broken images must be addressed to
the Site Maintenance Department via the Approved Methods:
- Approved
Methods For Posting of Regulations May Be Updated in the WCC
Announcements on the forums, the later date will be taken as regulation.
- If you do not have access, sending of emails to website_problems@webcadets.com will be accepted.
- All other problems to be posted on the Project Tools on the forums.
- If
the forums are not working or broken and you are unable to use the
above mentioned ways, emailed problems to
website_problems@webcadets.com will be accepted.
- Units and Departments may create and use graphics they deem necessary as long as the following regulations are followed:
- Must submit notice to the graphics department of new graphics by either of the following:
- Using the form available on the graphics sub-department site.
- Emailing the graphics department at graphics@webcadets.com .
- The Graphics Department And SMD reserve the right:
- Request/Change The Image prior to it being used.
- Refuse the use of the graphic(s) on the site.
- All
page creations MUST receive approval from the Site Maintenance Officer
and or the Assistant Site Maintenance Officer BEFORE they become a
active page on the server.
- Creation Or Modification of pages:
- The following programs are approved for the editing and creation of pages within the site:
- Edit Plus
- Notepad
- Textpad
- SimpleText (Mac OS X)
- TextEdit (Mac OS X)
- MS Frontpage
- Wordpad
- Macromedia Dreamweaver (*code-view only)
- All other programs MUST receive approval from the Site Maintenance Officer and or the Assistant Site Maintenance Officer.
- Folders on the server
- Personal folders:
- May be created only one of two ways:
- Created By The SMO (Site Maintenance Officer) in approved location(s)
- Using the built in feature of MyWCC for one or two directories:
- A Protected (Not WWW Accessible).
- A Unprotected (WWW Accessible).
- Personal folders may only be used for legal purposes only. This list contains some (not all) and is not limited to the following of inappropriate material:
- Pornography.
- Copyrighted material (without consent from owner(s)).
- Unit/Departmental Directories:
- May be created below the main directory for that unit/department.
- NO Folder will be created if there are not at least 3 files contained within.
- Creation
of new root directories is only to be done with strict written/email
authorization from the Site Maintenance Officer and or the Assistant
Site Maintenance Officer or any other root access member.
- If
a personal folder provided through MyWCC is found to contain
inappropriate content, that folder is subject to deletion without
notice for violating Corps Rules and Regulations.
- If
a public corps folder is found to contain inappropriate or copy written
material not authorized by SMD any questionable material found will be
deleted, and links to that content in required pages will be removed.
- Under
no circumstances are personnel permitted to delete any folders not
within the root directory tree of there department and or unit, without
written/email authorization from the Site Maintenance Officer and or
the Assistant Site Maintenance Officer or any other member authorized
member.
- Unit/Department responsibilities
- It
is the responsibility of the unit commanding Officer/Department Head to
ensure that once a member leaves there respective unit/department that
all of there permissions, ftp access, email access be removed. Any and
all passwords the member knew or might have known to be changed.
- It
is the responsibility of the unit/department to ensure all their files
are kept up-to-date and conform with SMD instructions. Failure to do
this will result in unit/department pages being taken offline in total.
- If
at any time an instruction is received to amend a file from a member of
Site Maintenance Department, the unit/department will have a decent
time scale to ensure said action is carried out. This time scale will
be a minimum of seven days.
- If for any reason an instruction is ignored, the file will be taken off the server until such time as the amendments are made.
- If
a unit disagrees with an instruction then they are to put their reasons
to the Site Maintenance Officer and or the Assistant Site Maintenance
Officer by email within the time scale specified in the original
request, and a final decision will be made on a course of action.
- If
a unit needs extra time to complete the instruction then they are to
contact the person who gave it within the above time scale and request
more time.
- Unit/Department pages (Each section MUST have the following pages)
- A HQ Page consisting of:
- Staff Addresses (All Senior Unit Positions)
- Must be a current posting.
- Every staff address must be updated at least once ever 6 Months.
- It
is the Unit/Department's responsibility to ensure that once a position
is vacated, the appropriate staff address gets removed.
- New members to positions that require a staff address have one week to post an appropriate address.
- Recent Achievements:
- Unit - Promotions and Awards.
- Department - Awards Only.
- Announcement section reserved for staff changes, important reminders.
- Divisional/Sub-department Pages consisting of:
- Staff Addresses.
- Announcements.
- Other applicable information.
- Training Page consisting of: * Unit's Only
- Training address (where a TrainingO and/or NCO has been appointed).
- Links to unit rank tests.
- May also contain information on recent Promotions, Trades/Qualification passes, NCOC/OA passes.
- Features Page consisting of: * Unit's Only
- Features address (where a FeaturesO or NCO has been appointed).
- Monthly Feature Description.
- Past month's winners.
- Contacts Page consisting of: * Unit's Only
- Unit members.
- Departmental members.
- Reserve members.
- Nominal Role * Unit's Only
- Name, Rank, Primary Email, Secondary Email and other Contact information.
- Chain of Command Page * Dept's Only
- All members in the department in appropriate order.
- In lieu of an approving authority:
- Approval requests shall go to the next senior member of the chain of command within the department.
- In
the case the approval is the Department/Unit Head it will go to the
appropriate Senior Officer (Logistics/Operations Officer).
- Site Maintenance Department Chain Of Command (Highest to Lowest)
- The most up-to-date version of the Site Maintenance Department's chain of command can be found on the departments main page http://www.maintenance.webcadets.com/.
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